Privacy Policy & GDPR Compliance

1. Data Controller & Privacy-First Architecture

The Data Controller for ReClaim Miles is Elektroinštalácie Poprad, s.r.o. (Fraňa Kráľa 2071/34, 058 01 Poprad, Slovakia, IČO: 48 061 999, DIČ: 2120035819, IČ DPH: SK2120035819, registered in Commercial Register of Okresný súd Prešov, Section: Sro, Insert No. 31271/P).

ReClaim Miles is engineered as an offline-first desktop application. All vehicle logs, driver HR files, fuel expenses, and odometer records are saved exclusively on your local hard drive inside a local SQLite database. We do not store, stream, or sync your mileage logs to any central cloud database.

2. Information We Do NOT Collect

• We do NOT track your real-time GPS location or phone movement.
• We do NOT collect client addresses or customer contact details entered into the address book.
• We do NOT upload or store tax identification numbers (EINs) or vehicle VIN numbers.

3. Optional Cloud AI Integration (Gemini / OpenAI)

Our software offers an optional Smart Cloud AI OCR feature for bulk document scanning. If activated, document text is processed using your own personal API key (e.g. Google Gemini API or OpenAI API).

Requests are sent directly from your local machine to the chosen API provider. ReClaim Miles servers never act as a middleman, and we do not see or retain any uploaded receipt contents.

4. Licensing & Software Verification

When purchasing a lifetime license (or activating a 14-Day Trial), we collect basic transactional data (email address, license key, purchase tier) and a unique hardware identifier (HWID) to authenticate your software license.

5. Contact Data Protection Officer

If you have questions regarding data privacy, please contact our support team.